Backup of Data & Files – Why it is Important
Posted by Jodi (Witte) Florence on 02-02-2016 02:14 PM
I have been seeing a number of staff asking me to recover lost or damaged files lately. Some we can recover, many times we can't.
Having duplicate copies of your most important information saved in a remote location keeps it safe in case anything goes badly wrong with your computer.
When you think about it there are a number of ways files can be lost unexpectedly…
Computer crashes – always happen when you least need it, and can lead to data loss.
Virus Infection – aggressive malicious viruses can corrupt files and disable computers.
Hard drive failure - hard drives have a finite lifetime and can fail suddenly and without warning. The sudden death of a hard drive can cause the painful loss of months or years of irreplaceable files and the timing can be catastrophic – if this happens close to a work or school deadline it could be a nightmare scenario.
Physical computer damage – your files are more at risk if you use a laptop. Light and portable comes at the price of reduced durability. Laptops are sensitive and are easily damaged if dropped or have drinks spilled over them.
The bottom line is that if you value what’s kept on your computer, it’s wise to take steps to protect your information from sudden loss. Work can be redone, but the loss of cherished files like family and travel photos is permanent.
Many users regularly back up their files to their computer hard drive, but in the event of a total computer breakdown this will not protect the information. Saving data to a separate location makes far more sense, and can be easily done if you have an external hard drive, or a large-capacity flash drive to back up onto.
However this method is only as secure as the device you’re backing up to. When saving your files on physical devices, your backup device needs to be kept in a different location than your computer. And make sure you are regularly adding new data to your flash drive backup. once a month may not be enough....if you create new documents all the time, you probably want to consider daily or at the minimum weekly backups.